Five Benefits of Choosing an On-Premises Model for Data Management

Software as a service (SaaS) has been getting a lot of attention as a data management solution for small and medium-sized businesses. However, a cloud or even a hybrid cloud approach brings a number of challenges, including loss of control over proprietary data, regulatory and data security concerns, and the potential for spiralling costs. Many organizations have successfully implemented and maintained an on-premises model to manage their data storage needs. Consider the following benefits of employing an on-premises data management model.

Tighter Data Controls

Keeping your data management in house puts your IT department and staff in complete control of your company’s proprietary and client data. This reduces the risk of exposing sensitive data to people and parties without authorized access. Maintaining control of data management simplifies the process of migrating your data when you plan to upgrade or switch to another platform. You still have to secure your organization’s data against improper access and theft, but keeping the data on site makes it easier to do so.

Adherence to Regulations and Security Protocols

Your industry and data practices determine the regulations you must follow to protect client data. Managing and controlling your data on site will help to ensure that you comply with government and industry-specific regulations. Being responsible for your organization’s data security will also help to eliminate challenges that can arise from allowing a third party to manage your data. You control who can access the data, as well as who is tasked with securing that data. Using licensed software that resides solely on the premises provides another layer of data protection. While you might not be able to prevent all data breaches, you can implement systems and procedures to deal with them and take the appropriate recovery actions.

Greater Ability to Customize

You control and own your data, hardware, and software platforms. You decide on systems configurations, what features to add or change, and when to make upgrades. You can make resource decisions based on your budget, needs, and priorities. If you want to increase your storage capacity, install new software or add new features, you can make and implement decisions without having to go through outside parties to determine what is feasible. You can also plan and schedule upgrades that will enable you to address the company’s priorities and manage deadlines.

Assured Capacity and Connectivity

Your company owns its dedicated servers, so you can upgrade the equipment and add capacity when required. You will never have to contact a third party to upgrade your storage plan or add crucial features. You can modify your servers’ hardware when needed to customize storage needs or improve the ability to handle variable data management requirements..On-site data access also means no dependency on an Internet connection, so connectivity issues will not hamper data processing speeds. On-premises servers enable employees to access data at any time through your internal network. Permanent connectivity ensures you can maintain employee productivity and continued access to crucial data.

Lower Long-Term Costs

Depending on your data storage and management needs, your short-term costs might be higher when purchasing on-premises resources. You must also factor in the cost of maintaining and repairing your equipment. However, server costs have declined over the years, and you can depreciate these expenses over time. You won’t have to pay every time your team needs to access data stored in the cloud or to transfer data from cloud-based servers to partners in different geographical locations. Scaling up data requests will increase overall data volumes but not the costs of accessing that data. Your costs will also remain steady when you want to add users or features and processes to your systems.


Implementing an on-premises model to manage your organization’s data offers a number of benefits to small and medium-sized businesses. It enables you to secure and control your data, as well as ensure data security and regulatory compliance. Maintaining an on-premises data management model gives you the flexibility to customize systems to meet your needs, ensure capacity and connectivity when needed, and control your ongoing costs.

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